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First Office Systems Ltd
14-16a Albion Road
Tunbridge Wells
Kent TN1 2NH

AVAYA Silver Partner
Canon Gold Standard
Canon Solutions Partner
Mitel Partner
Samsung Advanced Partner

Service Certificate
BSI ISO 9001:2008

First for eCopy scanning

eCopy Scanning from your Copier or Printer

In an electronic world, more and more documents are sent electronically. The ability to scan from your copier or printer is a very attractive cost-saving solution.

First Office Systems is an accredited Canon Solutions Business Partner. We are qualified to provide, install and support the complete Canon range including eCopy scanning solutions for businesses throughout Kent, Sussex, Surrey, London and the South East.

Andrew Brett and David Bossie are both Canon Solutions accredited and each have over 20 years experience. They are fully qualified to offer advice, demonstrations, implementation and account management for all networked scanning systems.

Application Software

MEAP - ‘Multifunctional Embedded Application Platform’

Meap is a Java platform that runs on Canon Multifunctional Devices, enabling software applications, such as e-Copy, accounting software, i-Send to be resident (embedded) on the device.

There are a number of MEAP applications available:

Personal Mailbox: Extend the functionality of the current mailboxes on the Canon devices through added capacity and security.

- Improves security – use of Active Directory
- Improves productivity – no IT administration needed as ‘Virtual Mailboxes’ are created
- Reduces costs – thousands of documents can be stored at any time
- Ease of administration – integration to Active Directory
- Ease of use – uses normal network login user name and password to release secure jobs.

Quick Print / Quick Print Enterprise

Access commonly used documents from a clear and easy-to-use folder structure at the device, including accessing web pages:

- Ease of use –Windows style folder and file structure
- Ease of Administration – dedicated PC supports multiple devices
- Improves communication
- Reduces network traffic
- Accessibility – document availability without need to access a PC

iW Accounting Manager for MEAP

Track, print, copy, scan and fax usages by device and user

- Reduces IT costs –software resides on the MFD therefore no additional hardware or IT administration needed
- Improves productivity – scheduled reports mean that your manager or IT administrator can concentrate on the business-critical tasks
- Control colour costs- by tracking colour print volume

Universal Send

Canon’s advanced image readers provide scanning of up to A3 colour / black & white images and, using Universal Send, can directly scan images and send them to e-mail addresses, PC mailboxes, desktops, company servers or databases in a choice of formats: PDF, TIFF, Bitmap or JPEG. First Office Systems customers in the Kent, Sussex, Surrey and South London areas have benefitted greatly from the scanning facility, as they can now scan documents to PDF, and send them as attachments, as opposed to spending money on expensive courier or postal services. This example, and saving money, is just one way that the Universal Send facility can help.

iW Accounting Manager for MEAP

Delivers simple-to-use print, copy, scan and fax usage reporting on Canon Multifunctional MEAP devices It can track black & white and colour printing by device and user, as well as double sided printing and paper sizes and types. It includes an automated results gathering and scheduling function, and reports can be viewed via a web browser. It also provides and effective snapshot of document output activity, helping you to keep the costs under control.

uniFLOW Output Manager is a comprehensive print workflow automation tool that features both flexibility and functionality. uniFLOW provides full auditing, allowing users to monitor and track what is printed, by whom and at what cost. Users can model their print workflow and track all prints and copies across all network devices on the print server.

eCopy

eCopy Document Distribution enables you to easily, yet securely, scan paper documents to e-mail addresses, fax servers, FTP sites, document or content management or other business workflow applications. It helps you reduce the costs of traditional distribution methods, such as fax, post and courier by providing a zero cost transmission. It also helps you to be more productive by enabling the rapid capture of documents in a structured format into back-office systems, such as content management applications, ensuring documents are at the fingertips of those who need them, when they need them. By enabling eCopy’s security features, you can require authentication and create audit trails giving you peace of mind.

eCopy ShareScan

Document imaging solutions for the workgroup and the enterprise
eCopy ShareScan sets a competitive standard for simple, secure, and cost effective electronic distribution and integration of paper-based information. This award-winning software enables users of a departmental or enterprise network to share the digital copier's ability for document scanning into digital files, which can then be distributed across you Local Area Network (LAN) or Wide Area Network (WAN) or the Internet.

eCopy Desktop

Desktop document imaging solution for personal productivity
eCopy Desktop enables users to work faster and more efficiently with PDF files created through document scanning. It makes it easy to capture, combine, edit, and secure scanned documents from various Microsoft Software applications, through an intuitive, user-friendly interface. As a result, users can retrieve, edit, and distribute original-quality scanned documents just as they would any other electronic files, improving personal productivity.

eCopy SIMS.net  (SIMS – Schools Information Management System)

The SIMS.net Connector for eCopy ENABLED Canon devices allows users to turn documents into digital files, which can then be seamlessly imported into SIMS.net (a management information system used by schools) and attached to pupil teacher or other records.

To use the SIMS.net Connector, the user places the paper documents into the Multifunctional Device Document Feeder and then select ‘Scan to SIMS.net’. Scanning options include choosing the focus group, document type and sub-area, for example a doctor’s note, medical conditions, teacher assessment, general correspondence, exclusions or behaviour, social services record and so on.

- Save time and raise standards
- Improve pupil performance
- Manage attendance and behaviour
- Reduce administration
- Transform paper to electronic documents
- Manage compliance and regulation issues
- Provide a single capture interface to multiple systems
- Increase staff efficiency

Therefore

Therefore is an archiving solution which is designed to integrate with SQL/Oracle databases and domains, giving it the inherited security and reliability that accompanies such systems. Its design is structurally and operationally simple, reliable and scalable to the largest enterprise environment.

Therefore Personal, Therefore Workgroup, Therefore Standard and Therefore Enterprise Editions are all document management software developed by theTherefore Corporation, a Canon group company.

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